Westbrick is currently searching for an Office Administrator; this is a 12 month temporary position responsible for providing general office administrative and reception duties in a fast paced environment while maintaining high standards of accuracy. Some specific duties and responsibilities include but are not limited to:

Key Responsibilities

• Manage the reception duties, ensuring all visitors and staff are welcomed in a courteous and professional manner, answer and manage phones   and email accounts, coordinate couriers and manage all incoming/outgoing mail• Assist with the compilation and distribution of Corporate Board   meetings material
• Perform general clerical duties which include, but are not limited to, photocopying, scanning, faxing, mailing and filing as required
• Order and maintain general office & special supplies (business cards, stationary, filing supplies, toner, paper, coffee etc.)
• Primary contact with building maintenance staff for access cards, office maintenance, furnishing needs, moves etc.
• Organize meetings, luncheon reservations and events as required
• Ensure daily housekeeping duties are performed to keep the office in a clean and functional condition
• Catalogue Geological samples for storage
• Record Weekly Corporate Meeting Minutes
• Perform various online AER searches as required
• Assisting other staff as needed

The ideal candidate will possess the following:

• Minimum of 3 years administration experience in an Oil & Gas Office
• Proficiency in using Microsoft Word, Excel & Outlook
• Exceptional attitude – professional, organized, approachable and accommodating
• Possess excellent verbal and written communication skills
• Self-motivated
• Proven track record for attendance and reliability
• Ability to multi-task, prioritize, and work calmly under tight deadlines

If you are interested in joining our team, please submit your cover letter and resume, in confidence, along with your salary expectations to We wish to thank all candidates for their interest; however only those being considered for interviews will be contacted.



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