CAREERS

OFFICE ADMINISTRATOR - 12 MONTH (MATERNITY LEAVE) TEMPORARY POSITION

JOB DESCRIPTION:

Westbrick is currently searching for an Office Administrator; this is a 12 month temporary position responsible for providing general office administrative and reception duties in a fast paced environment while maintaining high standards of accuracy. Some specific duties and responsibilities include but are not limited to:

Key Responsibilities

• Manage the reception duties, ensuring all visitors and staff are welcomed in a courteous and professional manner, answer and manage phones   and email accounts, coordinate couriers and manage all incoming/outgoing mail• Assist with the compilation and distribution of Corporate Board   meetings material
• Perform general clerical duties which include, but are not limited to, photocopying, scanning, faxing, mailing and filing as required
• Order and maintain general office & special supplies (business cards, stationary, filing supplies, toner, paper, coffee etc.)
• Primary contact with building maintenance staff for access cards, office maintenance, furnishing needs, moves etc.
• Organize meetings, luncheon reservations and events as required
• Ensure daily housekeeping duties are performed to keep the office in a clean and functional condition
• Catalogue Geological samples for storage
• Record Weekly Corporate Meeting Minutes
• Perform various online AER searches as required
• Assisting other staff as needed

The ideal candidate will possess the following:

• Minimum of 3 years administration experience in an Oil & Gas Office
• Proficiency in using Microsoft Word, Excel & Outlook
• Exceptional attitude – professional, organized, approachable and accommodating
• Possess excellent verbal and written communication skills
• Self-motivated
• Proven track record for attendance and reliability
• Ability to multi-task, prioritize, and work calmly under tight deadlines

If you are interested in joining our team, please submit your cover letter and resume, in confidence, along with your salary expectations to HR@Westbrick.ca We wish to thank all candidates for their interest; however only those being considered for interviews will be contacted.

 

 

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Email: info@westbrick.ca